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Task History

Task History is the audit trail of your Tasks. It lists every instance of every Task with its status, the station, who completed it and any note they entered, so you can see which checks were done and which were missed.

Info

Task History is part of Tasks, which Output Industries turns on for each account. If Tasks > History is not in your menu, contact support. See Tasks admin.

What is recorded

An instance appears in Task History the moment it becomes pending, so the audit trail exists whether or not operators complete their Tasks:

  • a Timer Task when its availability window opens,
  • an Each Schedule Task shortly after the schedule actually starts,
  • any Task when its list is started from the Operator Interface.

Each instance has one of three statuses: Completed, Missed or Pending. The capability page defines when each applies.

There is one row per Task per list. A Task that belongs to two lists is recorded separately in each, and the Task Lists column says which list the row belongs to.

An instance started from the Operator Interface (Start this List) is recorded as On Demand, whatever its list's trigger, unless the scheduled instance takes it over. On Demand instances are only missed when they are left orphaned, for example when their Task is deleted. See Tasks for the full rules.

Using Task History

Open Tasks > History.

  1. Choose the Station Groups and Stations.
  2. Choose the Range. The range selects instances by when they became pending.
  3. Choose one or more Status values: Pending, Completed, Missed, or All.
  4. Select Submit.

Filter by List, above the table, narrows the table to the instances recorded under one Task list. It applies straight away, without Submit. It reads No Lists and is disabled when your account has no Task lists. Instances recorded before Task lists existed, or under a list that has since been deleted, only appear under All.

The table is sorted by Expected At, latest first. You can sort by other columns and download the table as CSV.

Columns

Column What it shows
Status Completed, Missed or Pending.
Expected At The deadline. Only set for Timer instances.
Completed At When the operator completed the Task.
Station The station the instance belongs to.
Task The Task title and code.
Task Lists The list this row was recorded under.
Trigger Each Schedule, Timer or On Demand.
Context For Each Schedule instances, the schedule (for example "Schedule #123").
Operator The initials of the operator who completed it.
Notes Any note entered on completion. Tasks with Require Notes turned on always have one.
Missed At When the instance was missed.
Created At When the instance became pending.

Capabilities and metrics